A Guide for Hosting a Regional Tournament

Section 5

PUBLIC RELATIONS COMMITTEE

Duties:

Supervises and is responsible for the Banquet/Ice Breaker, Decorations, Ceremonies and Publicity.

Public relations policies:

No alcohol served at Banquet/Ice Breaker
Official photographer receives all assignments from designated staff member only.
Radio, TV, Press - all properly identified working members of the press are allowed to cover the Tournament games from the press box. Babe Ruth League, Inc. reserves the right to prevent or allow members of the press to cover the Tournament.
Ice Breaker committee is primarily responsible for the planning and execution of a Banquet or Picnic. Basic areas of responsibility are date, time, site, cost, menu, seating, tickets, and volunteers to work at this function.
The Decorations Committee is to provide necessary decorations for all occasions and sites having to do with the Regional Tournament. Basic areas of responsibility are Banquet/Ice Breaker head table, stadium decorations, billboard, signage etc. (donated if possible) to be displayed in and around Host League.
The Ceremonies Committee is responsible for coordinating all ceremonies and honorary activities providing sites, equipment and necessary persons (dignitaries). Basic areas of responsibility are Team Orientation (site to hold orientation), Banquet/Ice Breaker, Managers/Coaches Breakfast (sample agenda enclosed), opening game, closing game and entertainment provided at any of the above functions.
Pubblicity Committee is a MUST in any event of this scope. This Committee is responsible for all newspaper, radio, television, and Internet coverage prior to the Regional Tournament on the local and State levels.
Arrange for first-pitch dignitaries and National Anthem/God Bless America singers (in coordination with Stadium Committee).

This Committee should also provide the Governor’s picture and letter of welcome, the Mayor’s picture and letter of welcome, the stadium picture, the total Committee picture - all committee directors and the Host President’s picture and letter of welcome.